Safety Management System Components
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Track compliance for the various components of your organization's safety program, such as training courses completed, policies acknowledged, and safe work procedures reviewed. Our online health and safety management system makes it easier to meet and exceed industry standards, such as Enform IRP 9, CSA Z-1000, and OHSAS 18001. View compliance graphs by location, position or employee. Even trend historical compliance levels to determine if your program is improving or deteriorating.
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Edit and post all your company policies and make them available to your entire organization. Employees are then required to read and acknowledge each policy. Automatic versioning makes it simple to track minor modifications and major changes. Print out a hard copy of the company safety manual at the click of a button.
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An effective orientation and training program is a proven way to ensure your employees are informed of their responsibilities and expectations. The Safety Awareness Training component allows administrators to select courses based on positions, and choose which lessons to cover. Quizzes verify your employees' understanding of the material presented. Administrators can choose which questions to ask, set pass rates, and specify when renewals are required.
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Enter your employees training certificates in a centralized system, and view them from anywhere there is internet access! The system will warn you when certification is coming due or expired. Track certificates generated through the SafetySync training, or any third party certificate.
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Your organization has worked hard to acheive accreditation for your safety, training, environmental, quality and other business initiatives. Upload these credential documents to the system and share them with you employees on a "brag wall", similar to what would be found in most reception areas.
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Create your organizational chart simply by adding positions and having them report to other positions. Color each node however you like to distinguish various departments. The hierarchy you create here will determine which employee safety records can be viewed by managers and supervisors.
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Create your Emergency Contact List simply by adding positions and entering their contact information (location, phone numbers, email addresses). Designate key employees as Emergency Response Coordinators, First Aid Attendants, Fire Wardens, Public Relations Spokespersons, Designated HSE Representatives or Joint H&S Committee Members.
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Safe Operating Procedures (or Safe Work Procedures as they are sometimes called) list all steps, hazards, risk levels and controls that provide your workers with the information they need to do each job correctly. Administrators can attach a picture to each step. Set the risk level simply by clicking on the appropriate probability and severity levels in the risk matrix.
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Competency Assessments are used to determine the ability of a worker to perform specific activities to agreed-upon expectations (Performance Criteria). It lists the skills required to do a job properly. Supervisors log on to the system to evaluate employees, and the employees later review the rating scores.
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The purpose of an observation and feedback process is to reduce injuries significantly by focusing on critical behaviors, such as attentiveness, following safe operating procedures, and wearing personal protective equipment. Administrators can choose from standard observation card formats, including POINT, Safe Track, and STOP.
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Post news, announcements and alerts to all employees or specific positions and locations. This tool is great for keeping everyone up to date on safety issues. Attach images (thumbnails are displayed on the bulletin) and other documents. History is maintained for all past bulletins. This is a simple and efficient way to satisfy OH&S requirements for regular safety-related communication from management.
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Determine the legislation from various jurisdictions that is applicable to your business. Simply select acts and regulations from our pre-populated list to create an up-to-date collection. Employees will then be provided links to the government website with the relevant legislation. Employees can quickly and easily obtain, search, read and print regulations that are appropriate for your business.
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WHMIS regulations require Material Safety Data Sheets be available at every work site that has hazardous chemicals. Upload material safety data sheets in many common image file formats (pdf, tif, jpg, etc.) All employees will have access to search and view any MSDS in the list. Assign a 'Date of Preparation' to each MSDS, and the administrator will be notified when the 3-year expiry approaches.
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Choose from our template safety forms or upload your own, then make them available to your employees through the Employee Safety Portal. Supported file formats include Adobe Acrobat (pdf), Microsoft Word (.doc) and Excel (.xls). Employees can fill in the forms on the computer, or print them out and fill them in by hand. Not only will you save the costs of printing and mailing out booklets, but you'll never run out of forms again!
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Eliminate reams of safety paperwork by storing all your completed forms online. This feature works in conjunction with the Safety Forms component. An employee can fill in the appropriate form electronically, or they can print it out and fill it in manually, after which they simply scan and upload the image. Records can be searched by form type, location and submitting employee.
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This component works in conjuction with our 'Recordkeeping' feature. Certain records, such as safety meetings, inspections, and incident investigations identify deficiencies. Each deficiency must be addressed by developing a corrective action plan, which are assigned to an individual, assessed for priority, and given a due date. Once deficiencies have been corrected, the individual marks the Action Item 'complete', which automatically advances the item for management sign-off.
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These are short lessons that are taken by contractors and visitors to company sites. Topics typically include site hazards, basic safety guidelines and responsibilities. Orientations are provided free to all contractors and visitors. Workers access the orientations from any computer on the intranet, provided they key in their name, organization and password. Prime contractors provide us with pre-recorded videos or animations, or hire SafetySync to develop the orientations.
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Would you really like to find out how effective your company safety program is (or any other initiative)? Ask your employees and managers what they think! Perception surveys will acquire and organize information about the many aspects of your safety program or culture. Adopt our template questions or develop your own. Questionnaires are anonymous.
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What do jokes have to do with Safety Management? Not much really. The jokes are simply meant as an incentive / reward for completing a pre-determined number of elements of the safety program (set by the administrator). The narrative-style jokes are told by Malcolm, our computer-generated comedian. All jokes are clean and tasteful. Enjoy!
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