Nearly every company has a receptionist or administrator keep a contact list in the event of emergencies and other uses. It is usually kept in either Word or Excel format, and saved locally on that employee's hard drive. On a periodic basis, that file gets emailed out to interested parties, at which point the document gets printed, then posted on the wall near the phone. The contact list can also find its way into the company safety manuals, if someone knows where to find them all (a challenge in itself).
Unfortunately, this Emergency Contact List quickly becomes obsolete as key personnel get promoted or transfered. It's equally likely that an employee retires or gets terminated, and a new person gets hired to fill the vacancy. Either way, the document hanging on the wall is no longer valid.
There is an easier way. Key in the contact information for the employee in a Safety Management System like SAFETYSYNC
, and flag the person to be included on your Emergency Contact List. Administrators have the option to designate each employee for key roles in emergencies (see the screenshot on the left).
automatically creates Emergency Contact Lists for the company as a whole, as well as each individual location. No more worrying about updating the list, since any reassignment or deactivation of an employee will immediately be reflected to all users.