The SafetySync online safety management system has always tracked when users log into the system, but until now, this information has only been available by request, say in the event of investigating abuse.

That being said, some clients are interested in immediate access to this information, or at least the last login date, in order to gauge how interested the employee is in the company's safety program.  So with that in mind, we now show the date and time the user last accessed your company safety portal on the Employee Details screen.

NOTE: If you notice employees are not logging as often as you would like, you may want to bring this up in a bulletin or address it at your next safety meeting.  Other issues could include keeping the content fresh and relevant, as well as providing appropriate incentives.

Our online safety management system has always made available to each of our customers a unique portal sign-in page that can be customized with your logo, color scheme and a safety slogan.  At the request of our clients, we've added the ability to add a photo (or any other image) to the left side of the login page.


Ideal photos for the login page might include equipment, high-profile projects, key personnel, or a group shot of your entire crew.  You may even want to get creative and upload some vintage photos or Darwin award shots.  You can even keep the login page interesting by changing the photo occasionally.


The image and other customized settings can be accessed by our Premium plan clients in the Administrator Portal, under "Company", then "Profile".    

I'm often amazed at the number of safety records that are generated by the typical company.  In many organizations, the safety department rivals accounting for the sheer number of records they generate.  Inspections, checklists, meeting minutes, ERP drills, etc.  Some must be submitted for each location in the company.  Intervals can vary too (monthly, quarterly, annually, etc.).  So how do safety departments keep track of which forms have been submitted on time (or are coming due)?  Some companies have an administrator compile spreadsheets with all records submitted, but this is extremely time consuming.

SafetySync has added a feature to the software that makes form tracking easy...

Simply navigate to the screen for the Location (office, shop, department, etc.) that you wish to "require" forms to be submitted.  All forms that you've entered into the system will appear in the list.  By default, the frequency setting will be "Only as required", but an administrator can change this to "Monthly", "Quarterly", or "Annually".


As completed forms (which we call records) are submitted by fax, email, upload, etc, and approved, the forms status will update automatically.  The software flags the forms that are coming due or past due for that location.

Traditionally, a safety manager’s majority of reporting has consisted of lagging indicators; injury and illness statistics, such as, Total Recordable Injury Frequency (TRIF) or Lost Time Injury Frequency (LTIF). Although these reports are widely used in the industry for historical purposes, they are not the best indicators for safety managers to use to improve their company’s safety program and determine the best place for safety resources.

One of the major reasons that lagging indicator reporting is used by safety managers is because leading indicator (proactive) reporting, such as compliance reporting and action items completed on time are very difficult to report. The benefit of having a quality online safety management system is that these statistics are generated from the system.

SafetySync now has two leading indicators available on our safety management system.  First, overall corporate compliance is charted to determine the overall direction of a companies compliance levels. This can then be drilled down to each element in the safety program, or down to the individual employee level.

In addition, SafetySync now charts Action Item History.  Allowing safety managers to track action items’ progress in four different categories, determining how effective their company is at completing action items on time.


These two leading indicators give forward-thinking safety managers the reports they need to inform management on the performance of their safety program and allow management to make informed decisions that will ultimately improve their corporate safety program.

You may have noticed that we've added a new panel called "Reminders" to the employee portal home page.  As with all our features, we tried to emulate the real-world equivalent, by making it look like a white board that you might have above your desk.

This list will contain any "Internal Responsibility System" items that are an employee's responsibilities under the health and safety program, but that don't yet show up under the compliance graphs.  The reminders are conveniently split between Employee Portal reminders and Company Administration reminders (for those users with appropriate permissions).

Reminders include such things as training and certificates that are coming due, action items that are assigned to you, policies that are due to be reviewed, and so on.  Ideally the reminders are meant to make employees aware of requirements before they interfere with compliance.  These reminders are included in the compliance emails if your company has monitoring enabled.

If you have any suggestions about what other items might be included in this list, please contact customer service with your comments!